The submission flow, end to end
Start a submission from the campaign workspace
Inside a campaign you’ve joined, tap Submit a new post. You can optionally pick a reference script to follow or a high-performing reference video for inspiration — or choose Film without a script and shoot freely. You can also paste a TikTok or Instagram link as your own reference.Your script and reference choices are saved as a draft on your device for 7 days, so if you close the window partway through, you’ll land back where you left off.
Choose Video or Slideshow and add your media
Switch between the two content types. For a Video, drop or pick a single MP4 or MOV file (up to 500 MB; 9:16 short-form is recommended). For a Slideshow — a TikTok photo post or an Instagram carousel — add up to 35 JPG or PNG images (up to 50 MB each) and drag to reorder them. Your order is preserved.
Submit for review
Review your content in the preview, then confirm and tap Submit for review. Your submission is created and sent to the brand, and you’ll see a confirmation that the brand typically reviews within 48 hours.
Wait for video processing (videos only)
A video is prepared on NewWave’s side before the brand can review it. While that happens you’ll see Processing video…, and the page refreshes itself automatically (about every 5 seconds). Slideshows skip this step entirely. If processing fails, you’ll see Processing failed and can simply upload the file again.
The brand reviews your submission
Your submission sits in Under Review. Open it to watch your video and read any brand comments — comments can be pinned to specific moments in the video. While it’s under review, you can still pull it back with Cancel Submission if you need to.
Handle a revision request, if asked
If the brand wants changes, the submission moves to Needs Revision. Open the video to read the feedback (some comments are tied to specific timestamps), then upload a new version. Each new version bumps the revision number.
Get approved
When the brand approves, the submission shows Ready to Publish with a banner and a Next Steps panel telling you exactly which platform account(s) to post to.
Post and link your published content
Post your approved content to your connected accounts for the campaign’s required platforms. Then, for each platform, link the post from your synced platform library — NewWave finds your published posts and you pick the right one. (Some campaigns also let you paste a post URL instead, and on others NewWave checks for your published post automatically — more on this below.)
Reach Published and start tracking
Once every required platform is linked (picked, pasted, or detected), the submission automatically becomes Published. Your post is now tracked, your views and engagement flow into your analytics, and your final payout is based on how it performs during the tracking window. See how tracking & payouts work.
Creating a submission
When you tap Submit a new post, you’ll move through a two-step window. Step 1 — Setup. Choose how you want to film: pick a brand-provided reference script to follow, select a reference video to base your content on, or film freely with no script. If you have your own inspiration in mind, you can paste a TikTok or Instagram link as a reference. Step 2 — Upload. Flip the Video / Slideshow switcher to the content type you’re making, then drag and drop (or pick) your file(s) into the dropzone. An upload progress bar tracks the transfer, and a footer lets you go Back, Cancel, or hit Submit for review.A Video is a single MP4 or MOV file up to 500 MB — 9:16 short-form is recommended. A Slideshow is 1–35 ordered JPG or PNG images, up to 50 MB each, and the order you set is the order viewers see.
Following your submission’s progress
Open your submission to see the Your Submission view. It shows a status badge, your video or slideshow preview, the due date, any Warm Up or revision badges, and a Task Progress checklist. The actions available change depending on where the submission is — for example, Cancel Submission while it’s under review, Upload New Version after a revision request, or platform link inputs once it’s approved. The Task Progress checklist breaks the journey into steps and highlights the one you’re on: review reference scripts, upload your video, wait for brand review (or address revision feedback and re-upload), publish on each required platform, and finally Video detected & tracking. It’s the quickest way to see what’s done and what’s left.Reading brand feedback
Open your video to launch the review view: the player sits on one side and the brand’s comments on the other. Some comments are tied to a specific moment — tap a timestamped comment and the video jumps right to it. You can also reply to comments to keep the conversation in one place. The status badge and revision number are shown here too.Submission statuses
Your submission moves through a clear set of stages. Here’s what each one means and what you can do.| Status | What it means |
|---|---|
| Processing | Your uploaded video is being prepared before review. The page refreshes itself every few seconds. (Slideshows skip this.) |
| Processing failed | The video couldn’t be prepared. Upload the file again. |
| Under Review | Your submission is with the brand. You can still cancel it here. Brands usually respond within 48 hours. |
| Needs Revision | The brand asked for changes. Read the feedback, then upload a new version (this bumps the revision number). |
| Ready to Publish | The brand approved your content. Post it to the required platform(s), then link each post from your synced library (or paste a URL / let NewWave detect it, if the campaign allows). |
| Published | Every required platform has a link. Your post is tracked, and your payout is based on its performance during the tracking window. |
Common questions
Why doesn't my slideshow have a 'processing' step?
Why doesn't my slideshow have a 'processing' step?
Only videos are prepared (transcoded) before review, so a slideshow goes straight to the brand. There’s nothing to wait on — that’s expected, not an error.
Can I cancel my submission after it's approved?
Can I cancel my submission after it's approved?
No. You can only cancel while a submission is Under Review. Once it moves past that — including after approval — the cancel option is no longer available.
My video upload failed. Is my file too big?
My video upload failed. Is my file too big?
Likely. Videos over 500 MB and images over 50 MB are rejected, and a slideshow can’t have more than 35 images. Trim or compress your file to fit and upload again.
Next steps
Handling revisions
What to do when the brand requests changes — read feedback and re-upload a new version.
Connect & publish
Post your approved content, connect your accounts, and link your published posts.
How tracking & payouts work
The exact rules behind views, payout groups, the tracking window, and your final pay.
Messaging & notifications
Stay in sync with brands on feedback, approvals, and revisions.